What is 5S?

Simply put, 5S is a method for organizing a workplace, especially a shared workplace (like a shop floor or an office space). It's sometimes referred to as a housekeeping methodology, however this characterization can be misleading because organizing a workplace goes beyond housekeeping.

 

The key targets of 5S are workplace morale and efficiency. The assertion of 5S is, by assigning everything a location, time is not wasted by looking for things. Additionally, it is quickly obvious when something is missing from its designated location. 5S advocates believe the benefits of this methodology come from deciding what should be kept, where it should be kept, and how it should be stored. This decision making process should lead to a dialog which can build a clear understanding, between employees, of how work should be done. It also instills ownership of the process in each employee.

 

In addition to the above, another key distinction between 5S and "standardized cleanup" is Seiton. Seiton is often misunderstood, perhaps due to efforts to translate into an English word beginning with "S" (such as "sort" or "straighten"). The key concept here is to order items or activities in a manner to promote work flow. For example, tools should be kept at the point of use, workers should not have to repetitively bend to access materials, flow paths can be altered to improve efficiency, etc.

 

The 5S's are:

Seiri (整理) Separating: Refers to the practice of going through all the tools, materials, etc., in the work area and keeping only essential items. Everything else is stored or discarded. This leads to fewer hazards and less clutter to interfere with productive work.

 

Seiton (整頓) Sorting: Focuses on the need for an orderly workplace. "Orderly" in this sense means arranging the tools and equipment in an order that promotes work flow. Tools and equipment should be kept where they will be used, and the process should be ordered in a manner that eliminates extra motion.

 

Seisō (清掃) Shine: Indicates the need to keep the workplace clean as well as neat. Cleaning in Japanese companies is a daily activity. At the end of each shift, the work area is cleaned up and everything is restored to its place. The key point is that maintaining cleanliness should be part of the daily work - not an occasional activity initiated when things get too messy.

 

Seiketsu (清潔) Standardizing: This refers to standardized work practices. It refers to more than standardized cleanliness (otherwise this would mean essentially the same as "systemized cleanliness"). This means operating in a consistent and standardized fashion. Everyone knows exactly what his or her responsibilities are.

 

Shitsuke (躾) Sustaining: Refers to maintaining standards. Once the previous 4S's have been established they become the new way to operate. Maintain the focus on this new way of operating, and do not allow a gradual decline back to the old ways of operating.

 

Reference Imai, Masaaki (1986), Kaizen: The Key to Japan's Competitive Success.

 

To succeed in 5S

The PDCA

Following the PDCA cycle is the best method for structuring the 5S approach and guaranteeing its success.

PDCA means:

P=PLAN (Prepare)

• Establishing an objective for improvement

• Defining the plan of actions

• Choosing the indicators for success

D=DO (Make, Apply)

• Implementation of a plan of action defined in the P phase

C=CHECK (Control)

• Evaluer les écarts (comparer P et D)

A=ACT (Be and Respond)

• Finding the causes for variations and applying corrective measures

• Standardizing the best practice to obtain its durability

• Defining objectives for new improvements

To apply the PDCA course carefully is one of the necessary conditions for success. It prevents the need to stop after the D phase while clarifying the C and A phases that are the very essence of continuous improvement (verify the anticipated results, to correct possible variations, capitalize on what has been learned and continue to improve)

 

5S Training Workshop: what for?

This training-workshop allows to:

• Initiate a practical application of the 5S

• Follow up their implementation

• Define how to sustain the actions and the results

• Define how to deploy the 5S to other company areas

 

What you can learn :

• Knowledge of the 5S

• Basic principles of the workstation organization

• What is at stake in the 5S and its fundamentals

• Practical implementation of the 5S

• How to follow-up and deploy the initiated actions

 

Whom this training-workshop is addressed to ?

Everyone in the company. Every employee, at all levels and from all departments